Frequently Asked Questions


 

Q: What is START myResearch?

A: START (Systemwide Tools for Administration of Research and Training) is the implementation of Kuali Coeus open source software for grants management and myResearch is the Principal Investigator (PI) portal that will integrate and display information from a number of different university systems, giving faculty access to the information they need to prepare, submit, route, and manage their grants.

The project will modernize and streamline the research enterprise at Illinois and reduce the administrative burden for faculty and business office staff, ultimately saving the university money and ensuring that we are fulfilling our financial, legal, and ethical obligations.

 

Q: What is Kuali Coeus?

A: Kuali Coeus (KC) for Research Administration is a comprehensive system to manage the complexities of research administration needs from the faculty researcher through grants administration to federal funding agencies. Kuali Coeus is a suite of web-based tools that are community-sourced and developed by a consortium of universities. It consists of several modules including Proposal/Budget Development, Subawards and Negotiations, Awards, IRB and IACUC, and Conflict of Interest. For more information please refer to Kuali Coeus Website.

  

Q: What is the myResearchPortal?

A: The myResearchPortal is a website for researchers to view details of their grants and proposals as well as relevant financial information in a single location. The myResearchPortal pulls data from myProposals (Kuali Coeus) as well as Banner RPTPROD. The myResearchPortal will have multiple iterations and with each iteration, we will add more features and will continue to integrate with the new system myProposals (Kuali Coeus). Future iterations will include IRB Protocols, IACUC Protocols, Conflict of Interest, Intellectual Property Disclosure and Patent Profile, and Compliance training. The myResearch Portal will also intergrate with My-UI-Financials dashboards, reports and applications.

 

Q: How does START myResearch relate to the My-UI-Financials?

A: The Role Application project will provide a system for managing role assignment and access for the Finance Reports Distribution System and eventually the myResearchPortal. This will allow PI Portal users to delegate access to other individuals that will need to assist with the grants and proposals. This will be a feature of a future release of the myResearchPortal.

The Finance Reports Distribution project will build a reports distribution web application that will be available for use by all campuses. Benefits that will result from the implementation of our proposed solution will be selective and role-appropriate access, improved ease of use for information-consumers such as faculty members, PIs, administrators, and business users, improved ease of access to relevant financial information, and improved efficiency in reports distribution.  For the first release of the PI Portal we will be pulling data directly from Banner RPTPROD and displaying that data into a format that is helpful to the researchers. When the Finance Reports Distribution project is complete the PI Portal will interface with the reports and dashboards created by the Finance Reports Distribution project. This will allow the users to have one location to get detailed finance information along with information about their grant and proposal.

 

Q: Will this replace the current shadow or supplemental systems?

A: We currently have no plans of replacing the current shadow or supplemental systems. We have been in contact with some of the creators of these systems and gaining information of what features to include in the myResearchPortal based on what is available in the other systems. Our goal is to create an enterprise wide website that contains features that help reduce burden on researchers.

 

 Q: Is START myResearch Enterprise wide?

A: Yes. The first letter in the START acronym is Systemwide. The staff for this project are located on both Chicago and Urbana-Champaign campus and our Project Director travels between both campuses on a weekly basis. We also have had visits to Springfield and have plans to continue this practice to ensure they are included in the process. Our steering and executive committee is made up of members from all three campuses.  With representation and input from all three campuses we are able to make decisions about business and software functionality that will fulfill the needs of all three campuses.