SitePublish Content Management

SitePublish provides a rich set of tools and features for Web Content Management. Although SitePublish provides many features and tools for web content, perhaps the top feature and the main reason we are implementing SitePublish at the University of Illinois System is for Web Content Management. Some of the main features for Web Content Management in SitePublish include:

 

Access for Managing Content

One of the best features of SitePublish is the "gray bar." The gray toolbar in SitePublish automatically appears once an authorized user or administrator logs in. The gray toolbar allows for in-content editing and controls access to different functions for web content management. Content Management in SitePublish allows for the use of menus and WYSIWYG editors to enable non-technical staff to control content development and maintenance.

SitePublish's Gray Bar for Editing

 

The Page Properties Menu

The Page Properties menu is the most-used tool within SitePublish. The Page Properties menu allows authorized users the ability to Check Out & Edit Pages; Set Release Schedules; Change Page Permissions; Manage Approval Processes; Compare Versions and History; Manage Sub-pages; Archive Sub-Pages; Enter Metadata; and Add New Page Types for new content pages, blog pages, calendar pages, discussion forum pages, wiki pages, document container pages, form pages, news pages, photo gallery pages, and more.

Page Properties Menu

 

Editing Pages

Checking-out & Editing a page enables the WYSIWYG editor so that content managers can edit content with an intuitive interface and publish updates. The RAD Editor as well as the FCK Editor are two WYSIWYG options available for Site Administrators; specific WYSIWYG buttons available within each editor can be enabled or disabled.

Editing Pages

 

Page and Section Permissions

Page Permissions can be set so that specific users can either View, Edit, Author, or Delete the page. Permissions may be inherited. Groups can be customized for different permission types.

Page Permissions

 

Publishing Approval Workflow

Approval processes can be created so that edited content is not made live until it is approved. Approvals can be set so that ANY or ALL members of a group can approve changes. Multiple rules can be created for approving content. Approval rules generate workflow processes via emails sent to approvers and editors at different stages, including notes and links to content to be approved.

Page Approvals

 

Version History

As content is created and saved, SitePublish tracks versions of the page. Different versions can be viewed individually, or compared side-by-side to see changes. Earlier versions can be made live while additional page changes are developed.

Version History

 

Managing Pages

Pages can be arranged easily with arrows to move them up or down in the navigation order. Pages can be hidden, so they are available, but titles and links are not displayed in the automatically-generated navigation menus. Pages can be archived so they are no longer accessible; from the archives, pages can be re-activated or deleted altogether.

Managing Sub-pages

 

Page Properties

The Page Properties settings allow users to change the Title, link name, page type, and description. In addition, all available themes for the site are listed in the dropdown for Theme; this setting allows a page to inherit the theme from it’s parent page, or use a different theme available within the site. Page owners can also be changed here; Follow-up tasks for a page may also be set to send email reminders to review or archive on specific dates.

Page Properties

 

Page Layout

The Page Layout feature allows users to select or customize different columns and page organization settings. The Custom feature allows for additional settings. Content and other features are organized as portlets that may be arranged in the different columns and areas.

Editing Page Layouts

Features such as easy access for in-context page editing, WYSIWYG toolbars, version history, approval workflows, and page layout selections make content management a much easier task.