Microsoft SharePoint is run as shared service for all campuses, colleges, departments, and committees affiliated with the University of Illinois. Site collections are provided free of charge to qualifying units by request.
What is SharePoint?
SharePoint is a tool for collaboration that helps groups of people (whether work teams or social groups) share information and work together. SharePoint sites are dynamic and interactive -- members of the site can contribute their own ideas and content as well as comment o or contribute to other people's sites. For example, SharePoint can help you:
- Automate and streamline educational and business processes
- Build highly collaborative environments (i.e. team sites)
- Coordinate projects, calendars, and schedules.
- Discuss ideas and review documents or proposals.
- Share information and keep in touch with other people.
The SharePoint Shared Service
Recognizing a common need for the benefits of SharePoint, staff members across the university came together to build a central SharePoint service. Since its debut in November 2012, units can take advantage of SharePoint immediately, without spending the enormous time and resources usually required for installing and maintaining their own SharePoint server farm.
In addition to a standard production service, the service also includes a Test farm where the features and capabilities of SharePoint can be freely explored. Most units have both a Test and Production site collection so they can test changes, workflows, and different configurations before making changes to their production sites.
The following presentations provide more details on the SharePoint service:
The SharePoint Shared Service Governance plan outlines the set of policies, roles, and responsibilities that guide, direct, and control the management and operation of the University of Illinois' SharePoint Shared Service. Governance ensures that the service is designed, managed, and used in accordance with its intent and in compliance with University and campus-level policies, procedures and constraints.
The role of the Advisory Board is to provide strategic insight and direction for the service to ensure that the service continues to meet the needs and expectations of its users. The Advisory Board generally meets once per month. Membership of the Advisory Board includes these University of Illinois staff members:
- Nyle Bolliger - UA\AITS; Asst VP Computer Operations - Executive Sponsor
- Sal Belahi - UIUC\Engineering; Sr IT Specialist
- Shauna Clayborn - UA\OBFS; Sr Communications Prgm Specialist
Dean Dang - UIC\ACCC; IT Mgr/ADM - SAO
Larry Gibson - UA\AITS; App Admin Coordinator - SharePoint Administration
Mark Goedert - UIC\ACCC; Dir IT Strategy & Planning
Bobbie Hardy - UIUC\Tech Services; Systems Support Analyst
Amanda Hemming - UA\OBFS; App Specialist
Brad Horn - UIUC\Tech Services; App Specialist - SharePoint Administration
Vern Huber - UIS\ITS; Asst Dir Enterprise Apps
Andre Krabbe - UIUC\Tech Services; Asst Dir Software Svcs
Thomas Kunka - UIUC\Tech Services; Sr App Specialist
Tim Newcomb - UIUC\BTAA; Operations Coordinator
Philip Nyman - UIUC\Tech Services; Lead Training Specialist – Chair
Jared Ross - UA\AITS; Asst Dir Security & Risk
- Haritha Siddabathuni - UIC\Facility and Space Planning; Asst Dir Facilities & Services
- Hussain Zaidi - UIC\ACCC; IT Tech Assoc (LC)