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web.uillinois.edu » SharePoint

SharePoint Microsoft SharePoint is run as shared service for all campuses, colleges, departments, and committees affiliated with the University of Illinois.  Site collections are provided free of charge to qualifying units by request.

What is SharePoint?

SharePoint is a tool for collaboration that helps groups of people (whether work teams or social groups) share information and work together. SharePoint sites are dynamic and interactive -- members of the site can contribute their own ideas and content as well as comment on or contribute to other people's sites. For example, SharePoint can help you:

  • Automate and streamline educational and business processes
  • Build highly collaborative environments (i.e. team sites)
  • Coordinate projects, calendars, and schedules.
  • Discuss ideas and review documents or proposals.
  • Share information and keep in touch with other people.

The SharePoint Shared Service

Site Collections by Campus - December 2013Recognizing a common need for the benefits of SharePoint, staff members across the university came together to build a central SharePoint service.  Since its debut in November 2012, units can take advantage of SharePoint immediately, without spending the enormous time and resources usually required for installing and maintaining their own SharePoint server farm.

In addition to a standard production service, the service also includes a Test farm where the features and capabilities of SharePoint can be freely explored.  Most units have both a Test and Production site collection so they can test changes, workflows, and different configurations before making changes to their production sites.

The following presentations provide more details on the SharePoint service:

Governance

The SharePoint Shared Service Governance plan outlines the set of policies, roles, and responsibilities that guide, direct, and control the management and operation of the University of Illinois' SharePoint Shared Service. Governance ensures that the service is designed, managed, and used in accordance with its intent and in compliance with University and campus-level policies, procedures and constraints.

Advisory Board

The role of the Advisory Board is to provide strategic insight and direction for the service to ensure that the service continues to meet the needs and expectations of its users. The Advisory Board generally meets once per month.  Membership of the Advisory Board includes these University of Illinois staff members:

  • Nyle Bolliger, AITS – Sponsor
  • Julia Hart, Graduate College – Chair
  • Daniel Breen, College of Business – Vice Chair
  • Shawn Lee, AITS - Service Manager, Technical Lead
  • Joe DeBarr, AITS – AD/Unified Communications
  • Troye Kauffman, AITS – Security
  • Jeff Alcantar, OBFS Representative
  • Dean Dang, ACCC - Technical Lead
  • Mark Goedert, ACCC Representative
  • Brad Horn, CITES - Technical Lead
  • Andre Krabbe, CITES – Licensing
  • Thomas Kunka, CITES – SharePoint Users Group Chair
  • Sal Belahi, Engineering IT Representative
  • Phil Nyman, CITES – Training
  • Tim Newcomb, CIC Representative
  • Bala Ramaraju, UIC Colleges/Departments Representative
  • Vern Huber, UIS Colleges/Departments Representative