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web.uillinois.edu » Box » U of I Box Use / Not Use Document

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Use / Not-Use Cases for U of I Box

STORING FILES

U of I Box offers the University of Illinois community a cloud-based data storage solution with an easy-to-learn interface that allows any Enterprise user with an Active Directory password to upload, download and view files with ease and security.

Use

  • Use check mark50 gigabytes of storage for students, faculty, and staff

  • Use check mark250 gigabyte Team Folders are available for units, groups, and departments

    Use check markMore storage and flexibility than eDocs or Webdisks

  • Use check markSecure, legal storage for confidential FERPA data

Not Use

  • Not-use XSingle-file uploads larger than 10 gigabytes not permitted

  • Not-use XDoes not meet requirements for HIPAA data storage

SHARING FILES

Committees, project teams, university organizations, instructors and students can share their files, media, assignments, or projects through U of I Box. Secure, unrestricted sharing is possible from multiple desktop and mobile platforms, including Windows, Mac, Linux, iOS, Android, and many other html-compatible web browsers.

Use

  • Use check markGrant different users different levels of permissions for accessing and sharing files

  • Use check markShare files with other campus users or with people from other institutions, companies or the general public (e.g., vendors, grant agencies, media outlets, etc.) *

  • Use check markShare files through online course management systems such as Blackboard

  • Use check markCreate dropboxes into which your students can turn in their assignments without violating each other’s confidentiality (FERPA)

  • Use check markStream uploaded media using integrated audio and video players *

Not Use

  • Not-use XDoes not meet requirements for HIPAA data storage

  • Not-use XCannot be used to host web pages

  • Not-use XRequires other applications (such as Google apps) to provide it with editing capabilities

ACCESSING FILES ANYWHERE

Download, edit, upload, and collaborate securely from any location using Windows, Mac, Linux, iOS, Android, or other html-compatible mobile browsers.

Use

  • Use check markMobile security that is on par with desktop security

  • Use check markFERPA data (grades, assignments, etc.) may be safely and legally accessed anywhere

  • Use check markMany mobile file-editing applications are available from Box

  • Use check markA mobile version of Box is available

  • Use check markStream uploaded media using integrated audio and video players. *

Not Use

  • Not-use XDoes not meet requirements for HIPAA data storage

  • Not-use XRequires other applications (such as Google Apps) to provide it with editing capabilities


COLLABORATING ON DOCUMENTS

Collaborate securely from any location with committees, project teams, university organizations, fellow faculty, fellow instructors or fellow students. Box allows users to synchronize with other Box users through Google Apps and other tools.

Use

  • Use check markGoogle Apps, Google Docs, and a number of other 3rd party tools are natively integrated to allow synchronized file viewing and editing

  • Use check markMobile apps are available to enable mobile collaboration using Android, iOS, and other html-compatible mobile browsers

  • Use check markMobile versions of Box are available

Not Use

  • Not-use XDoes not meet requirements for HIPAA data storage

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*Please obey all applicable copyright laws and policies while using U of I Box. For more information, see Box Terms of Service.